What is affiliation?

Teams are required to affiliate each season. Affiliation is the process by which Clubs “register” with Wiltshire FA, allowing them to play affiliated football for the season. It involves telling us which teams you’ll be running, which County Cups and Leagues you will be entering, as well as key Club Officials and Team Officials involved in running your Club.

Why should teams affiliate with Wiltshire FA?

It is through affiliation that the football family is brought together and correct standards, safeguarding and discipline are maintained, it allows the us to govern the game in Wiltshire.

Affiliation acts as a quality assurance and as a safety net to help protect players, clubs, officials and administrators throughout the game.

How do I affiliate my team?

Affiliation is completed online using the Club Portal on Whole Game System.

Please ensure you have completed the following steps to start the affiliation process.

Step 1 - Clear all outstanding debt. You will not be affiliated until all debt has been paid.

Step 2 - Login to Club Portal here

Step 3 - Select ‘Team’ on left hand side of the page.

Step 4 - This will take you to a page with all the clubs teams listed. Please ensure all teams for the 2024/25 are listed.

Step 5 - Ensure all team requirements are green. Any red requirements must be amended before affiliation.

Step 6 - Once each team is listed and the Officials, Qualifications and Team Grounds are green you must select ‘Manage Competitions’ on the top right of the page and assign each team into the correct league.

Step 7 - Once each team is in the correct league please select ‘Manage Competitions’ then ‘Manage County Cups’. Please select a team then press ‘Next’ to see what County Cup they can be allocated too. This process must be completed for each team as entry into the competitions is mandatory.

Step 8 - You are now ready to affiliate. Select the ‘Affiliate Team’ at the top of the page next to the ‘Manage County Cups’ button and work through each step until completed. Once completed and paid you will be affiliated.

Download our Affiliation Guide

Visit The FA Grassroots Technology for guidance and support for England Football Portals

When is the Team affiliation window open?

You will be able to access your Club Affiliations for Season 2024/25 in the Club Portal (WGS) from 12 June 2024.

How much does it cost?

Insurance from Marsh Sport

Marsh Sport are The FA's appointed insurance broker to deliver the National Game Insurance Scheme (NGIS)

Public Liability Insurance

County Cover, provided by Marsh, is mandatory for all clubs and is purchased through the Affiliation process.

(If preferred you can provide proof of alternative cover you have taken out independently.  If you have alternative cover, please upload your policy document within your affiliation application.  If no documentation is included with your application, it will be assumed that you do not have alternative cover and County Cover will be automatically added and purchased with your affiliation.)

Personal Accident Insurance

Clubs must also evidence they have Personal Accident Insurance in place for the duration of the season for all of their teams. 

This document should be uploaded within your Affiliation application.  No application will be approved without this document. 

Click here for more details

Public Liability 

Personal Accident

 You can obtain an instant quotation for Personal Accident Insurance via Bluefin’s website at www.bluefinsport.co.uk/wiltshire

Find out more about insurance with Bluefin

Practice Plus 

If you are injured in an accident whilst participating in club activity you are covered by the NGIS and could be entitled to a pay out.

Depending on the injury you could join the NHS pathway by going straight to hospital or to the GP. If you get a referral you can request Practice Plus as they are an NHS provider.

You could get an initial consultation at Practice Plus for £95, which will provide you with a diagnosis and a better understanding of the injury.

Practice Plus Group has the mission to provide flexible options, giving individuals choice, whether you can pay for your own treatment or if you can access private medical insurance or if you can get an NHS referral, Practice Plus offer an alternative way of quickly accessing excellent care that might not cost as much as you think.

Safeguarding

We take safeguarding seriously. We have a clear safeguarding strategy to protect people involved in the game. Every club must adhere to the policies which apply to them. If you need any support around safeguarding please contact Safeguarding@WiltshireFA.com

We believe everyone should be able to enjoy the positive influence of football and feel confident and safe to share any concerns. 

Ron is our Safe Guard mascot. With his troop, Ron helps to keep football safe and to protect health and wellbeing.

Ron says,

"Be brave & shoot for your goals. Be bold & shout about your concerns. Be you & share your thoughts."

If you have any concerns you can contact Ron's Safeguarding Troop. 

Has your Club joined the troop? Find out how you can get involved

DBS

For those in eligible roles within football to have a DBS, this is in line with legislation and government guidance and is standard practice, can you ensure your club are activating this and ready for affiliation.

Download the DBS Support Pack

16 and 17yr olds playing in  open age football (Adult Football)

Please read this guidance and ensure that all coaches and managers of U18s within open again (adult football) hold an in-date DBS check and complete the relevant safeguarding education.

Player Reg

As we continue to see the benefits of having players registered through the Club Portal (Whole Game System, we are aiming to have all email addresses for every player registered online. If would be extremely helpful to us and our leagues if clubs can enter their players email addresses (for players U16 a parent/guardian email address will be required) as from the 2021/22 season all players must be registered though WGS. 

Can you please ensure if a player is no longer with your club, can you please  detach the individual as this will help with data.

FIND OUT MORE ABOUT PLAYER REG

Learning

Visit the Bootroom to find out about England Football Courses, including Safeguarding training.

Visit the Bootroom

England Football Accredited

England Football Accreditation the new framework for league and clubs and replaces the FA Charter Standard. As an accredited League or Club, you will automatically be transitioned onto the new England Football Framework. Coaches to hold at least a Level 1 coaching badge.

Find out more about becoming England Football Accredited 

Matchday App

Get started with Matchday. Organise your football life - whether your a player, club, secretary, manager or coach.

FIND OUT MORE ABOUT MATCHDAY